About the Arena: Conferences Facilities & Rental

Booking Policy
The Civic Center conference space can be reserved and leased no sooner than sixty days (60) prior to the day of the event.

Clients can place a hold on the date until the contract date sixty days (60) prior to the day of the event, at which point the held date will become a booked date.

Management reserves the right to pre-empt your event at any time to book all necessary space inside the arena, even up to the event date. Reservations are subject to availability and may be refused at any time. If management pre-empts your event, the deposit will be refunded in full.

Meeting Space Rental Rates

• Square A, B, C (5,000 Sq. Ft.): $450.00 + Labor & Equip.
  
  • Holds 250 seated
    
  • Holds 500 standing
    
    
• Two Suite Combo (3,500 Sq. Ft.): $350.00 + Labor & Equip.
  
  • Holds 200 seated
    
  • Holds 400 standing
    
    
• One Large Suite (2,000 Sq. Ft.): $250.00 + Labor & Equip.
  
  • Holds 100 seated
    
  • Holds 200 standing
    
    
• One Small Suite (1,500 Sq. Ft.): $200.00 + Labor & Equip.
  
  • Holds 75 seated
    
  • Holds 150 standing
    
    
• Outdoor Patio/Deck Area: $450.00 + Labor & Equip.
  
  • Holds 250 seated
    
  • Holds 500 standing
    
    
• Arena Floor: $2,000.00 + Labor & Equip.
  
  • Holds 800 seated
    
  • Holds 1,000 standing
    
    

Food and Beverage Discounts
$15.00 + per person: 75% off rent
$10.00 - $15.00 per person: 50% off rent
$5.00 - $10.00 per person: 25% off rent

View Conference Space Layouts

Conference Rooms
Seating Arrangements

Equipment Rates

Item: Standard Stage (40 x 60) Stage Extension (4 x 8 panel) Risers (4 x 8 panel) (per panel) Dance Floor (per sq. ft.) Additional Tables (8 Foot) Additional Chairs Table Skirting Tablecloths Easel (per day) Dry Erase Board (per day) Projection Screen (per day) Overhead Projector (per day) TV/VCR (per day) Flip Chart (per day) Podium (per day) Portable Sound/Handheld Mic (per day) Cordless Mic (per day) Telephone (per line) Pipe and Drape (per booth) Yellow Jackets (each) Electrical Outlet (each) Extension Cord (per cord)

Rate: $600.00 $9.00 $9.00 $12.00 $6.00 $1.00 $3.00 $3.00 $10.00 $15.00 $20.00 $50.00 $50.00 $20.00 $50.00 $75.00 $75.00 $80.00 $50.00 $5.00 $10.00 $24.00

Labor Rates

Personnel: Check-In Door (T-Shirt) Receptionist T-Shirt Security Uniform Police Uniform Police Supervisor Fire Marshal EMS Electrician 12 hr. Security 24 hr. Security Loaders (per quote) Runners (per day) Housekeeping (up to 2500)

Rate: $14.00 $9.00 $14.00 $24.00 $26.00 $24.00 $72.00 $30.00 $24.00 $24.00 $17.00 $100.00 Actual

Special Note on Rates
All equipment is subject to availability and rates are subject to change without notice. Personnel rates are per hour with a 4-four minimum unless otherwise noted. Personnel rates are subject to change without notice.

All rates are based on one (1) day events from 7:00 a.m. through 11.59 p.m. Any use prior to 7:00 a.m. or after 11:59 p.m. will be charged $25.00 per hour.

Menu Selection
All food and beverage at the Civic Center is provided by ARAMARK Corporation. For information on menu selections and pricing, please contact Randy Krautter, ARAMARK General Manager at (706) 321-0204 or by email at krautter-randy@aramark.com.

Beverages
You may host drinks for your guests based on consumption, or you may choose to have a cash bar open for your guests to purchase their own drinks. All alcoholic beverages served on Civic Center premises must be dispensed by ARAMARK bartenders and servers. Alcoholic beverage service may be refused any person who is not able to verify legal age with proper photo identification. ARAMARK reserves the right to refuse service to individuals who appear intoxicated. A bartender fee may be applied if your bar sales do not exceed the facility minimum.

Audio, Visual, and Electrical
A variety of audio/visual equipment and services are available on a rental basis. Additional charges may be assessed for labor, set-ups, or electrical usage. To serve you properly, audio visual equipment and electrical needs must be specified to our Event Coordination Department at least one week prior to your function.

Guarantee
Our catering department must be notified of the exact number of attendees at least 72 hours (three business days) prior to all functions. This minimum number of guests will be considered a guarantee for which you will be charged, even if fewer guests attend. If no guarantee is received by the catering department, the number of guests estimated on your catering contract will be used as the guarantee.

Billing and Deposits
We ask the amount covering 50% of the guaranteed number of guests be paid in advance (See Guarantee). The remaining balance will be collected prior to your event. Other billing arrangements may be made in advance with our catering department.

Liability and Insurance
The Civic Center and ARAMARK reserve the right to inspect and monitor all public and private functions. The Civic Center cannot be held responsible for any personal property or equipment brought onto the premises. Insurance is required for any event held at the Civic Center. A certificate of insurance is required evidencing coverage in the limits and format prescribed by the Civic Center.

For More Information
For more information or to place a reservation, please contact Dale Hester or Robin Walker at (706) 653-4482.